ByLaws and Constitution – Texas State Employees Golf Association

SEGA Constitution (ver date: 2/19/2018)

ARTICLE I
The organization shall be known as the STATE EMPLOYEES GOLF ASSOCIATION, hereinafter to be known as SEGA.

ARTICLE II
Objectives and Power of the Association

§1. It shall be the objective of SEGA to further the interest of golf for state employees in Texas. The powers of SEGA shall be such as may be reasonably calculated to attain its objective.

ARTICLE III
Membership

§1. Membership shall consist of Texas state employees, active or retired, and their spouses, children and parents.
§2. Any employee interested in the advancement of golf for state employees and approved by the Board of Directors shall be eligible for active membership and will become a member upon payment of the dues provided for in the By-Laws.
§3. The Board of Directors shall have the power to suspend or expel any member of SEGA for any act in violation of the Constitution or By-Laws.

ARTICLE IV
Officers of the Association and Their Powers

§1. The Board of Directors of SEGA shall consist of eleven (11) active members of the Association elected to their role by the general membership as of August 31. Directors are elected to a two-year term or until new Directors are elected. Expirations of terms are staggered with approximately only one-half of the Directors having their term expire each year to ensure continuity of Board experience.
Each year, following the election, the newly formed Board of Directors will select, from among their ranks, the Directors who will serve in the Officer roles of President, Vice President, Secretary, and Treasurer for the new fiscal year. Additional Officer Roles, as deemed appropriate by the Board, may also be identified and filled from within the Board for that year.
The President automatically becomes a member of the Board of Directors for the year following his term in office. This role is included in the total allowable count of eleven Directors. Any Board member who resigns prior to completion of the elected term may be replaced by Board action or the position left vacant until the next general election at the Board’s option.

§2. The Board of Directors shall act as an Executive Committee of SEGA and shall have full powers and authority in the interim between general meetings of SEGA to perform all acts and functions.

§3. President – the President shall preside at all meetings of SEGA and the Board of Directors, and in general shall perform the duties incident to the office, and be an ex-officio member of all Committees.

§4. Vice-President – in the absence of the President, the Vice President shall assume all duties of the President.

§5. Secretary – the Secretary shall keep the minutes of the meetings and the minutes of the Board of Directors meetings. The Secretary shall submit to each meeting minutes of the previous meetings and maintain records of all meetings.

§6. Treasurer – the Treasurer shall keep the books of the Association’s accounts and shall make a report at each meeting. The Treasurer shall also collect and receipt records of all monies payable to the Association and deposit same as and when received.

ARTICLE V
Meetings

§1. The Annual Meeting of SEGA shall be held after the last tournament of the year or at a time and place designated by the Board. Special meetings may be called at any time and place by the President or by five (5) or more members of the Board at any time they deem necessary. At each Annual Meeting the President and the Board shall submit actions of the Board to the General Membership in attendance. At this time the Board shall take and consider all recommendations from members of SEGA.

§2. The fiscal year of the Association shall be September 1 to August 31.

ARTICLE VI
Finances

§1. All money collected or received for the account of SEGA shall be deposited as and when received, in a local bank to be selected by the Board and authorized to act as a depository of the United States and shall be withdrawn only by check or draft signed by the President and/or Treasurer, and which shall designate the disbursement account to which it is chargeable. The Treasurer shall maintain a petty cash fund not to exceed fifty dollars ($50.00) to be used for stamps, copying charges, and other incidentals.

ARTICLE VII
Contracting of Debts

§1. No member of SEGA shall contract or cause to be made in the name of SEGA any debt of any nature whatsoever, without first receiving proper authorization by a majority vote of the Board at any regular or special meeting.

ARTICLE VIII
Committees

§1. Appointment – the President shall appoint whatever Committees deemed necessary to carry out the objective of SEGA whenever the occasion warrants, except such committees as are provided in the constitution and By-Laws of SEGA.

ARTICLE IX
Assessment

§1. The dues as provided in the By-Laws shall represent the only financial obligation of the members of SEGA. There shall not be any additional assessments made by SEGA upon members.

ARTICLE X
Amendments

§1. All propositions to alter amend, or revise the Constitution or By-Laws must be voted on by the Board at a special or Executive meeting. The Board will then submit these propositions to the General Membership of SEGA for adoption. Board meetings of SEGA shall be closed meetings with no other persons in attendance except by invitation of a Board member.

SEGA By-Laws (ver date: 2/19/2018)

§1. The annual dues of each active member for the subsequent tournament year of the Association shall be determined at the last Board meeting of the current tournament year and shall be due and payable on or before the first tournament of the ensuing fiscal year. The Board may reduce dues in the last quarter of the Association’s tournament fiscal year.

§2. Any member who terminates employment with the State of Texas during the fiscal year may remain an active member until the end of the fiscal year. Former state employees who were also SEGA members are eligible for membership even though they are not presently working for the State. Retirees of the State are eligible for membership. Spouses, children and parents of active or retired state employees are eligible for membership.

§3. Proxies of members shall not be valid for voting in elections.

§4. The call for each General Meeting stating the time and place shall be made known to all members thirty (30) days prior to such meeting.

§5. The President shall appoint a nominating committee consisting of active members of SEGA to compile a list of board candidates to be presented to the members prior to the annual general meeting in August. From the candidates nominated, the appropriate number of Board members will be elected. In the event of a tie, the members present shall decide.

§6. Eligibility Requirements for the Annual SEGA Championship Tournament-
If you have been a SEGA member for 1 year or more and were eligible for the previous overall 2-day Championship, you need 2 individual net scores from the previous 12 months (May-April) to be eligible to win the overall 2-day Championship.
If you have been a SEGA member for less than 1 year or were not eligible for the previous overall 2-day Championship, you need 4 individual net scores from the previous 12 months (May-April) to be eligible to win the overall 2-day Championship.
Extenuating circumstances will be considered by the Board.

§7. These By-Laws may be amended, altered, or revised at any time by a plurality vote of members present at a general meeting.

§8. The Board may exempt Board members from annual dues in consideration for service rendered.

§9. Current Board members may serve for an additional term by voluntarily placing their name on the ballot for the subsequent year’s Board election and being elected.